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Course Description

Professional Telephone Skills

Learn how to communicate more professionally on the telephone, manage difficult customers, improve your listening skills and much more with our 1-day, Professional Telephone Skills Course.  This course was developed to help your staff conduct better, business-related phone conversations and provide excellent service and support via the telephone.

In this PD Training Signature Series course you will learn key skills like improving your phone "voice", what words should never be used, how to use effective questioning techniques, dealing with angry customers, what to say when leaving voicemails, staying in control of the call and much more.  

This is a practical class that is suitable for all audiences and provides people with the tools that they can apply on-the-job (and in other contexts) the very next day. This is an instructor-led class that you can attend from home or your office. 

We use secure Video Conferencing with interactive features such as live polling, screen sharing, whiteboards, live chat and breakout sessions.

These courses are facilitated in English, and are open to people from different industries in all countries especially across The United States, Singapore, Malaysia, and Hong Kong - this is a short but powerful learning experience that gives you global collaboration opportunities.  Our trainers and processes have been refined to give you a personalised learning experience where it is specifically targeted to your needs, see our outcomes in the reviews.

**Please note, these classes run to a very tight schedule, please follow the invitation and join the class 10-minutes prior to commencement so you are ready to participate and don't miss a minute!

Course Summary

Course Outline (PDF)
  • 3-hour online instructor-led course
  • Live Online interactive session with an internationally experienced Expert Trainer
  • Small classes, average 5 people, max 20
  • Certificate of Completion (always available in the App)
  • Comprehensive courseware available in the App
  • Globally recognized REACH profiling tool

$USD450.00 per person

Expert Trainers



Amanda is an International Coach, Facilitator and Trainer who is passionate about helping people become Telephone Skills Superstars. As a graduate of Disney Institute specialising in Quality Service - you know Amanda is not just going to set the bar high, but as high as it can go!

She has spent that last 5 years working with groups and individuals to create magical customer experiences for their clients through the principles of great service, next-level communication skills and turning those “bad customer services experiences” into amazing ones.

She is also a Certified Reach Practitioner and is a graduate of Mastery University (Business & Life Mastery) through Success Resources Australia meaning she has the qualifications and experience to ensure participants get the best possible outcomes during their time together.



Karen is an experienced receptionist and has been training this topic for the majority of her training career.

She loves being a customer service advocate through the medium of the telephone and looks at every opportunity to assist the customer in a positive professional manner.

She will provide great tips during the course and will help participants to be professional customer service providers.

Karen has been training this topic for 30+ years and has trained in 27 different countries.



As a highly sought after trainer and facilitator both in the public and private sectors for nearly 30 years, Derrick understands the need to be able to connect with clients and customers nationally and globally on the phone in a way that’s engaging while listening to them. He’s able to assess customer needs to tailor training, address concerns and find ways to reach a mutual solution. He uses this experience and shares it with the participants in his training courses to help them conduct better business-related phone conversations and exceed in customer service via the telephone for their organisations.

Your Learning Outcomes

Course Outcomes graphic

After completing this course participants will have learned to:

  • Project a professional image over the phone
  • Master a professional, effective & reassuring telephone voice
  • Gain client's trust using proven communication techniques
  • Learn to question effectively over the phone
  • Master proven techniques to professionally manage irate customers

Course Outline

1. Your Personality/Your Telephone Voice
  • REACH Review – Communication Evolution Tool
  • The Communication Model
  • The ABCDE (Five Qualities) of a Good Telephone Voice
  • Your Welcome – Should HAIL
  • Voice Modulation – The 6 P’s to Para verbal Communication
  • Reflection
2. Gaining Your Client’s Trust
  • You Never Get a Second Chance to Make a Good First Impression
  • Create a Positive First Impression:
  • 4 Key Parts to Your Phone Greeting
  • Put Your Clients at Ease with Positive Language
  • Show Urgency
  • Getting to the Point Quickly - Saying Too Much
  • Ending a Call Politely and Professionally
  • Put It Into Practice
  • Reflection
3. Handling Barriers Over The Phone
  • Managing the 5 Barriers
  • Words That Must Never Be Used
  • Reflection
4. Effective Questioning
  • Good Questioning Techniques
  • Ask Yourself the Following 5
  • Open and Closed Questions
  • Clarifying Questions
  • Seek Satisfaction/Understanding
  • Questions to Keep Control of the Call
  • Arrange When You Will Call Them Back
  • Reflection
5. Irate Clients
  • How to Deal with Angry Clients
  • The Challenge of Angry Clients
  • Do Not Allow Negative Emotions to Affect You
  • High Emotion – Low Intelligence
  • Use the HEAT to Defuse an Irate Client
  • Reflection